Investor Relations

Purpose

Provide a comprehensive overview of how Regenesis manages investor relationships, communication cadences, tools, and confidentiality requirements. This SOP serves as the entry point for anyone joining the Investor Relations function.

Frequency

Reviewed quarterly; updated as investor relationships change.

Owner

Justin (CEO)

Maintainer

Wina

Time Needed

• Initial read-through: 30 minutes

• Quarterly review/update: 1 hour

Key Investors & Contacts

TBD: Justin to provide complete investor register with contact details, investment amounts, and board seat allocations.

Communication Channels

Data Room

• Location: Google Drive 10-Investor Reporting

• Access: Managed by Justin; restricted to authorized personnel only

• Contents: Company registration docs, financials, cap table, product specs, team org chart, quarterly reports

Confidentiality Rules

CAN Share with Investors

• Quarterly financial summaries (approved by Justin)

• Product milestone updates

• Team changes (high-level)

• Market/industry analysis

• Approved pitch decks and presentations

CANNOT Share Without Justin's Explicit Approval

• Detailed financial models or projections not yet board-approved

• Customer-specific data or contracts

• Unannounced product features or pivot plans

• Internal HR matters or individual compensation

• Legal disputes or regulatory issues in progress

• Cap table changes before they are finalized

General Rules

• All investor communications must be reviewed by Justin before sending

• No verbal commitments about future performance or timelines

• Forward-looking statements must include appropriate disclaimers

• All investor materials are confidential and not for public distribution

Steps (First-Day Employee Guide)

1. Read this SOP completely and confirm understanding with Justin
2. Review the current investor register (request from Justin if not yet documented)
3. Gain access to Google Drive 10-Investor Reporting (Justin grants permissions)
4. Review the most recent quarterly investor report to understand format and tone
5. Review the most recent board meeting minutes to understand governance cadence
6. Familiarize yourself with confidentiality rules above - ask Justin if anything is unclear
7. Note the next quarterly report deadline and board meeting date in your calendar
8. Introduce yourself to key investor contacts only if directed by Justin

Done When

• [ ] New team member has read and confirmed understanding of this SOP

• [ ] Access to Drive 10-Investor Reporting has been granted

• [ ] Investor register is current and complete (all contacts verified)

• [ ] Next quarterly report and board meeting dates are calendared

• [ ] Confidentiality rules are understood and acknowledged

If Something Goes Wrong

TBD Items

• [ ] Complete investor register with all contacts, amounts, board seats

• [ ] Confirm communication cadence preferences with each investor

• [ ] Establish formal NDA/confidentiality agreement template for new investors

Purpose

Prepare and distribute the quarterly investor update that keeps investors informed on company progress, financials, product milestones, and strategic priorities.

Frequency

Quarterly: Q1 (April), Q2 (July), Q3 (October), Q4 (January).

Owner

Justin (CEO) - overall report; Tav (Product Director) - product section.

Maintainer

Wina

Time Needed

• Preparation: 5-8 hours spread over 2 weeks

• Review cycle: 2-3 hours

• Distribution: 30 minutes

Timeline

Report Content Structure

1\. Executive Summary (Justin)

• 3-5 bullet points on the quarter's highlights

• Key wins and challenges

2\. Financial Summary (Justin)

• Revenue, burn rate, runway

• Key expense categories

• Comparison to previous quarter and budget

• Data source: Finance dashboard / accounting sheets

3\. Product Milestones (Tav)

• What was shipped/achieved this quarter

• Key metrics (if available): units produced, testing results

• Product roadmap progress vs plan

• Data source: ClickUp milestones, product backlog

4\. Sales & Pipeline Update (Justin)

• New partnerships/customers acquired

• Pipeline status and conversion rates

• Key sales activities

• Data source: ClickUp Sales Pipeline, CRM

5\. Team Changes (Justin)

• New hires, departures, role changes

• Organizational updates

6\. Next Quarter Priorities (Justin + Tav)

• Top 3-5 priorities for the upcoming quarter

• Key milestones and deliverables expected

Steps (First-Day Employee Guide)

1. Check the calendar - identify the current quarter end date
2. Two weeks before quarter end, send reminder to Justin and Tav that preparation begins
3. Pull financial data from the finance dashboard and accounting sheets
4. Pull product milestone data from ClickUp
5. Pull sales pipeline data from ClickUp Sales Pipeline
6. Draft the report using the template structure above
7. Justin completes sections 1, 2, 4, 5
8. Tav completes section 3 and contributes to section 6
9. Justin reviews the full report for accuracy and tone
10. Tav reviews the product section for technical accuracy
11. Justin gives final approval
12. Email the report to the investor distribution list
13. Upload the final PDF/document to Google Drive 10-Investor Reporting
14. File in the appropriate quarter subfolder (e.g., "Q1 2026")
15. Confirm receipt with investors if no acknowledgment within 3 business days

Done When

• [ ] Report contains all 6 sections with current data

• [ ] Justin has approved the final version

• [ ] Tav has reviewed and approved the product section

• [ ] Report emailed to all investors on the distribution list

• [ ] Report uploaded to Drive 10-Investor Reporting in correct quarter folder

• [ ] Distribution confirmed (no bounce-backs, acknowledgments received)

If Something Goes Wrong

TBD Items

• [ ] Create report template document in Drive 10

• [ ] Establish investor email distribution list

• [ ] Set up calendar reminders for quarterly preparation cadence

Purpose

Prepare all materials for board and investor meetings so that meetings are productive, well-informed, and result in clear action items.

Frequency

Quarterly or as scheduled. Preparation begins 1 week before each meeting.

Owner

Justin (CEO)

Maintainer

Wina

Time Needed

• Agenda preparation: 1-2 hours

• Slide deck preparation: 3-5 hours

• Pre-read compilation: 1 hour

• Minutes and follow-up: 1-2 hours

Timeline

Agenda Structure

1. Opening & Roll Call (5 min)
2. Previous Meeting Action Items Review (10 min)
3. Company Dashboard / KPIs (15 min)
4. Financial Review (15 min)
5. Product & Technology Update (15 min)
6. Sales & Partnerships Update (10 min)
7. Key Decisions Required (20 min)
8. Strategic Discussion Topic (20 min - rotating topic)
9. Next Steps & Action Items (10 min)

Slide Deck Contents

Steps (First-Day Employee Guide)

1. Confirm meeting date and send calendar invite to all attendees at least 2 weeks in advance
2. One week before: draft the agenda using the structure above
3. Share agenda draft with Justin for approval
4. Begin preparing slide deck - pull data from each source listed above
5. Request Tav's input on product/technology section
6. Request relevant financial data from accounting
7. Four days before: circulate materials internally for review
8. Incorporate feedback and finalize all materials
9. 48 hours before meeting: email pre-read package to all attendees (agenda + slide deck + any supporting documents)
10. Day of meeting: ensure video/conference link works, recording set up if applicable
11. During meeting: take detailed minutes - capture decisions, action items, owners, deadlines
12. Within 24 hours after: distribute minutes to all attendees via email
13. Within 24 hours after: create action items as tasks in ClickUp with owners and due dates
14. Upload all materials (agenda, deck, minutes) to Drive 10-Investor Reporting in a dated meeting folder
15. Follow up on action items at the next meeting

Done When

• [ ] Agenda sent and approved by Justin

• [ ] Slide deck covers all sections with current data

• [ ] Pre-read materials sent 48 hours before meeting

• [ ] Meeting held successfully

• [ ] Minutes distributed within 24 hours

• [ ] All action items entered in ClickUp with owners and due dates

• [ ] All materials uploaded to Drive 10

If Something Goes Wrong

TBD Items

• [ ] Create slide deck template in Drive 10

• [ ] Establish board member contact list and quorum requirements

• [ ] Set up standard meeting cadence (quarterly dates for the year)

• [ ] Confirm recording/minutes policy with board members

Purpose

Keep the investor data room current, organized, and secure so that investors and authorized parties can access up-to-date company information at any time.

Frequency

Updated quarterly (after each investor report). Access reviewed monthly.

Owner

Justin (CEO)

Maintainer

Wina

Time Needed

• Quarterly update: 2-3 hours

• Monthly access review: 30 minutes

Data Room Location

Google Drive - 10-Investor Reporting

Folder Structure

10-Investor Reporting/
00-Company Registration/
- Certificate of Incorporation
- Articles of Association
- Business licenses and permits
- PMA documentation
01-Financials/
- Annual financial statements
- Quarterly financial summaries
- Budget and forecasts
- Tax filings
02-Cap Table/
- Current cap table
- Share certificates
- Investment agreements
- Convertible notes / SAFEs
03-Product/
- Product specifications
- Technical documentation
- IP / patents
- Regulatory approvals
04-Team/
- Org chart
- Key team bios
- Advisory board
05-Quarterly Reports/
- Q1 2026/
- Q2 2026/
06-Board Meetings/
- 2026-MM-DD Meeting/
07-Legal/
- NDAs
- Key contracts
- Insurance

What to Include

Steps (First-Day Employee Guide)

1. Gain access to Google Drive 10-Investor Reporting (request from Justin)
2. Review the current folder structure and verify it matches the structure above
3. Create any missing folders using the structure above
4. After each quarterly investor report:

a. Upload the quarterly report to the appropriate folder in 05-Quarterly Reports

b. Update the financial summary in 01-Financials

c. Update the org chart in 04-Team if there were changes

d. Update product documentation in 03-Product if milestones were hit

1. After each board meeting:

a. Create a dated folder in 06-Board Meetings

b. Upload agenda, slide deck, and minutes

1. When cap table changes occur:

a. Update the cap table document in 02-Cap Table

b. Upload any new investment agreements

1. Monthly access review:

a. Check who has access to the Drive folder

b. Remove access for anyone who should no longer have it

c. Confirm Justin has approved all current access

d. Document any access changes

1. Ensure all documents are in PDF format where possible (prevents accidental editing)
2. Name files consistently: YYYY-MM-DD\_DocumentName.pdf

Done When

• [ ] All folders exist per the structure above

• [ ] All current documents are filed in the correct location

• [ ] Documents are up to date (within current quarter)

• [ ] Access list reviewed and confirmed with Justin

• [ ] No stale or duplicate documents remain

• [ ] File naming convention is consistent

If Something Goes Wrong

TBD Items

• [ ] Verify current folder structure matches the standard above; create missing folders

• [ ] Confirm which documents are currently in the data room vs missing

• [ ] Establish access control list (who should have access)

• [ ] Decide on document versioning policy (archive old versions vs overwrite)